What makes a successful conference venue is a common question and is something that is always wanted but not always achieved. The best way to achieve a super conference is to apply a systematic approach when planning. Here are some useful tips to help you when selecting a conference venue:
Categorise your audience
The style of event that you are organising will categorise your guests to a degree but the more specific you can be, the better. Technology people people such as those at a computer conference tend to be more impressed with fancy audio/visual equipment rather than pretty d?cor, while designers are the opposite.
Location and accommodation
The significance of these naturally depends on the event. Guests are less inclined to travel for short conferences. If the event goes on for a week, it is important that there is accommodation onsite or at least close by.
Understand the type of conference you are going to hold
There are several types of conference such as: a sales conference, seminar, training course, promotional events etc. While these are all similar, the set up and layout of the room needs to be quite different and some conference venues lend themselves to specific types of conference better than others. For example: a training course would need a smaller room so that it can be more interactive, while a sales conference can be larger.
Consider what seating plan would be appropriate for your event. An U-shaped seating lay out is ideal for interactive events, while a classroom style seating plan is suitable for training courses.
Consider how you are going to market your event
All too often people do not realise that the events venue makes a great difference when advertising the conference. You should pick a venue where you can easily promote your conference. Well known, large conference venues are usually easier because they are easier to plan for. For example, London event venues are ideal for large conference. A central location is vital and London event venues usually have good transport routes and the large London event venues are likely to be easily found by delegates.
I am presently representing Merchant Taylors’, one of the best London event venues. Merchant Taylors is based in the heart of the City of London. It is a traditional events venue with absolutely lots of character that dates back several centuries. There are seven excellent function rooms, making it the dream venue in London and one of the best London event venues for conference between 10-700 guest.