Video conferencing can be extremely beneficial to businesses. Not only can it be used to avoid costly trips to meet with others or collaborate effectively, but with the right audio visual installations, the whole image of a business can be altered and the scope of what can be achieved can be vastly increased.
For instance, with the right hardware and software, everything from training to recruitment can be done remotely, meaning that the right people can undertake the right jobs, no matter where they are. For a larger business, this can improve continuity, increase resources and simply save a huge amount of money and time all round.
However, for effective video conferencing, it is wise to ensure that you are aware of the best approach and that all participants have ground rules before any conference begins, to ensure that time isn’t wasted and that you get the most out of the experience.
Firstly, ensure you have the right audio visual installations present. Poor quality conferencing hardware will simply lead to confusion and frustration. Spending a little extra on the right products will vastly increase productivity and potential. Technological failure can also be a major problem if many people have given up a large chunk of their time.
Ensure all participants have used the hardware and software before. By familiarising themselves with how things work prior to a dedicated conversation, a huge amount of time will be saved.
As with any video recording, excessive movement will be distracting. As in a movie, larger gestures will look very out of place so try to keep your movement to a minimum. Ensure all participants speak clearly and only speak when it is relevant to do so.
Finally be prepared – ensure you know what the meeting will be about and that each participant knows who will be in charge of the conversation. Without electing someone in charge, the whole thing can very quickly fall in to chaos.